Business | February 26, 2015
All types of businesses use self storage for extra storage needs. Self storage is a great storage option for offices, contractors, and sales representatives. If papers, business documents and files are stacked up on desks and workspaces, leaving less space for your employees to actually work, then it is a sign that you are running out of storage space in your office. It is time to gather your documents and find a document storage solution at an off-site storage facility. Self storage and business storage work hand-in-hand. Storing documents in self storage helps to reduce the clutter in your office, while increasing work space and productivity!
When choosing a self storage facility to store your documents, make sure to pick one that is close to you. If you need to access the stored files, you do not want to drive across town. If you store employee and business records, it is very important to pick a storage facility with very good security measures including video surveillance, computerized gate access and strong locks!
Federal and state laws require the retention of certain types of business documents either on-site or in a storage unit. Accounting records such as financial statements, income tax returns, payroll tax returns, general ledgers, expense reports, bank deposits and income tax withholding should be stored permanently at the office, business or a storage unit. Corporate records such as fixed asset reports, plans and blueprints, property appraisals and internal audits should also be stored permanently at the office or in a storage unit. Human Resources and Payroll Records including W-2 forms, worker’s compensation benefits, payroll records, attendance records, medical benefits, payroll checks and personnel records should be stored for at least seven years.
After you have decided to store your business documents in a self storage unit, there are a few things to keep in mind as you are preparing your boxes and storage units.